TLC Summer Planning

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The Learning Center Summer Planning:

TLC Planning Team:

Rosen, Nancy <NRosen@dist113.org>;Solis, Stephanie <SSolis@dist113.org>; Silber, Katherine <KSilber@dist113.org>;Gorleski, Mary <MGorleski@dist113.org>; Brysiewicz, Joseph <JBrysiewicz@dist113.org>;Fitzgerald, Liane <LFitzgerald@dist113.org>;Farber, Lee <LFarber@dist113.org>;Firer, Jennifer <JFirer@dist113.org>;Finn, Deborah <DFinn@dist113.org>;Wolfe, Warren <WWolfe@dist113.org>;Edwards, Theresa <Tedwards@dist113.org>;Dicker, Deborah <DDicker@dist113.org>;Harvey, Barbara <BHarvey@dist113.org>;Bain, Shannon <SBain@dist113.org>;Weingartner, Andy <AWeingartner@dist113.org>;Stillwell, Loren <LStillwell@dist113.org>;Wright, Casey <CWright@dist113.org>;Koulentes, Tom (TKoulentes@dist113.org);Choy, Lindsey <LChoy@dist113.org>

Planning Session One:

Friday, 7/29, 8:30-12:00

Planning Session Two:

Wednesday, 8/3, 8:30-12:00
Kate, Debbie, Debby, Liane, Warren, Mary, Tesa, Loren, Joe, Nancy, Jennifer, Tom, Casey, Brad

TLC Summer Planning:

Philosophy/Beliefs:
- Connection of TLC to...
  • The D113 Mission– E&E and Improved Achievement for All
  • Beliefs:
  • Strategies:
  • Goals:
  • GP1& GP2:
  • Characteristics:
- Communication to HPHS Staff

Phase One:
- First Semster of 2011-12
- Service to Students = Traditional Model of Teacher Tutoring Support
- Planning
- Training of Staff
- Recuriting/SelectingTraining of Tutors
- Establish an understanding for the Community
- Procedures of Operation for Phase One
  • Sign-In sheet for all students (Name, Teacher, Purpose of Visit)
  • Use of a Visit Form that documents the visit and work accomplished
    • Visit Form is signed off by Teacher at end of visit
    • Scanned Visit Form is shared with Classroom Teacher
  • Teacher Supervision and Tutoring is present

Phase Two:
- Second Semester of 2011-12
- Implemenation of Student Tutoring Program

Purpose and Use of The Learning Center:
- Drop-In with an Academic Purpose with Tutoring Support
- Teacher or Student Initiated from Class
- Groups of Students studying with a Tutor
- Intervention Team Initiated with Classroom Teacher Direction
- Table available for Classroom Teachers to Tutor Students
- No Make-up Testing or Quizzing
- No Make-up Studying or Work
- Staff and Student Tutors can eat lunch

Hours of Operation:
Giants/White Days:
7:00-3:30
Blue Days:
8:00-3:30
Closed First Day of the Week during First Semester
Open During Finals – Adult Staff Only
Combine Homework Club and TLC after school
3:30-5:00?
- TLC for Academic needs
- HC for Social needs

Tutoring Conference Form and Process Flowchart:
TLC teacher assignment form and flowchart.docx

Student Visit Form
TLC Form_Student.docx

Communication of Tutor Conferences:
- Teacher to Center…
  • Assign a student… thoughtful purpose
  • During Class… thoughtful purpose
- Center to Teacher… post-conference
- Center to Student/Parent… post-conference
- Post Conference data on IC??? (Andy?)
- Conference Form explains purpose and summarizes conference
- Communication to and from Intervention Teams??

TLC Calendar Draft:

Student Tutors:

TLC+Start+Up+Calendar+draft.docx


Selection – Process - Calendar
Training – Process – Calendar
  • DevelopLeadership
  • Developa sense of Community
  • SociallyConstructed Learning
  • ReadingStrategies
  • WritingStrategies
  • CriticalThinking Strategies
  • ProblemSolving Strategies
  • NumeracyStrategies
  • Productvs Process
- Role of tutors…
  • The Pen is in the tutee’s hand…
- Master List – (Name – Content Areas – Periods/Days)
- Importance of being a student leader at HPHS…
- Committed Attendance…
  • Code of Conduct for being a tutor…
  • Process through IC?
  • Attendanceconcerns process… Mentor, Coordinator, Principal… remove from program?
Tutor Incentives:
- Propose a ½ credit
- Note on Transcript
- College Rec
- Public Rec…
- Tutor of the Month?
- Tutor Recognition Board
Host/Manager Role:
  1. Computer/materials check-out
  2. Greet students
  3. Sign in/check in
  4. Match with tutor
  5. Collecting/filing forms for exit… copy for TLC,Teacher, Student, and IC…
  6. Manage on-task behaviors
  7. Maintaining the culture to be consistent withcenter purposes
  8. Back up tutor when possible
  9. Inputting info as necessary
  10. Quality control with tutor behaviors
  11. Should be one of founding committee
  12. Manage teacher files… current assignments…tutoring conference feedback forms
  13. All adults able to serve in this role… coordinateabsences…
Coaches'/Mentors' Role:
  1. Tutor coach
  2. Quality control with tutor behaviors
  3. Back up tutors/specific behavior tutor modeling
  4. May assume role of host/manager

Administrators’ Role:
  1. Development of adult training and calendar
  2. Teacher training by Admin and Chairs…
  3. One “On Call” each period for: trainers,supervisor of adults, supervisor of culture and center, assignment/use ofcenter, feedback, general troubleshooter
  4. Admin On Call each period:
    • Brad– Tom – Casey – Warren (2) – Debbie – Shannon – Loren – Barb
  5. Scheduling of teachers
  6. Math/English for every period; Science/SocialStudies for lunch period
  7. Scheduling of tutors by more than just name(i.e. areas of expertise, willingness)
  8. Collect the Data of Tutor Conferences and Tutee Attendance

TLC Staff Meetings:
- More during the first semester…
- 9/28, 10/26, 12/7 – self-directed days…
- Regular quarterly meeting times throughout theyear… on Self-directed Days?

Environment:
- Supplies:
  • OldTests
  • Textbooks
  • SolutionManuals
  • Calculators
  • 10Laptops
- Many Small Round Tables/Chairs…
- File Cabinet
- Hallway… Awning… Plants…
- Check-out process for materials… similar toLibrary… bar code and ID
- Closed during the first week of Second Semester…for final touches…

Marketing
- During 1st Qtr (about Phase One)
  • Opening Day Message…
  • October In-service Message
  • Letter to Students/Parents
  • Website
  • Brochure
  • Involve Blake’s Graphic Design and Burke’sMarketing Classes
  • PTO Newsletters… Funding…
  • Open House for Parents…

- During 2nd Qtr (about Phase Two)
  • T-Shirts for Tutors
  • Name and Logo Contes
  • Launch Date
  • Who should use it
  • Why should you use it
  • To Students
  • To Teachers
  • To Parents
- During Second Semester
  • HPTV tours…
  • Pictures and Bulletin Board for All Tutors
  • Tutee of the Month
  • Tutor of the Month
  • Testimonials Tutor / Tutee / Teacher
  • HPTV TLC Minute
  • Class visits/tours… during second semester… LinkCrew… Learning Strategies… Study Halls… Guided Study… FR Classes…
  • After School visits/tours… D112 students…
  • Tutors to visits classes to offer information and purpose

Additional Resources:
COWLLC
https://sites.google.com/site/chicagoowllc/
http://sites.google.com/site/chicagoowllc/tutor-conference-2011
Niles North:
Use of Scott B at Niles North…?
Field Trip to NNHS… for tutors… for mentors…
https://sites.google.com/a/d219.org/the-point/home
Niles West:
https://sites.google.com/a/d219.org/the-literacy-center/home
Glenbrook North:
http://www.glenbrook225.org/north/students/resources/thearc/Pages/home.aspx
Glenbrook South:
http://www.glenbrook225.org/south/students/resources/titanlearningcenter/Pages/home2.aspx

Current Work To Do:
  • Organizing Tutors:
    • Debbie D, Debby F, Kate S
  • Tutor and Mentor Manuals
    • Jennifer F, Mary G, Warren W, Joe B, Nancy R
  • NNHS Visits and Resources
    • Brad
  • E-Forms and Communication
    • Brad

Need to Decide on Budgets:
- Writing Lab?
- New Keys for Writing Lab?
- Shared Budget throughout the HPHS for The Learning Center
- Role of the PTO?
  • Newsletter